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Loaner Laptop Policy

Science IT maintains a number of laptops for use by the faculty, staff, and graduate students. These laptops are intended to be used for short trips, presentations, or other tasks that require portability. In order to better serve the users, the following policy will be implemented regarding all Biology department laptops.

Laptops are available for check out at any time, 9:00 AM to 4:00 PM, Monday through Friday or at other times by special arrangement. To ensure that a unit is available when you need it, we ask that you notify us as soon as possible of the dates and times for which you will need it. Because there are a limited number of laptops, the return date and time will be strictly enforced.

Laptops will be loaned out for a maximum of two weeks. This may be extended for special circumstances, decided on a case by case basis. If you require a laptop for more than 14 days, you are encouraged to purchase your own. Science IT can provide you with pricing information.

Laptops are expected to be returned in a condition equal to or better than that in which it was issued. All accessories, adapters, or other related items that are lent with the unit will need to be returned with the unit.

Users are to be responsible for their own backups while using the laptops. Due to the portable nature of laptops, data loss is more likely due to battery failure, physical damage, etc. Users are encouraged to backup their data to CD, USB memory key, or other removable media and should have multiple backups available.

Laptops will only be issued to the faculty, staff, and graduate students of the Biology Department and must be signed for. In the event that a laptop is damaged, stolen, or otherwise misused while in the possession of an unauthorized person, the person who checked out the laptop will be held responsible.

To reserve a laptop, please send an email with the dates and times to

Failure to follow the above steps can result in a revocation of laptop privileges.

2023-08-07 - Roger Mahrling

Purdue University Biological Sciences, 915 Mitch Daniels Boulevard, West Lafayette, IN 47907

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